TOWN OF NORTH ANDOVER, MASSACHUSETTS
Finance Committee
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june 27, 2006 @ 6:47pm
North Andover Town Hall, 12nd floor
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FinCom Members in Attendance: Interim Chairman Melinda Coppa, Doug Swatski, Mike Giarratano (left @7:45 pm), Ben Osgood, Peter Besen, arrived at 6:45 pm.
Others in Attendance: Town Clerk Joyce Bradshaw
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I. Call to Order by Melinda Coppa @ 6:47
II. Minutes of Last Meetings – acceptance
May 14 motion MG, 2nd PB Vote; unanimous
May 24 motion DS, 2nd PB Vote 4-0-1 AB (MG)
May 31 motion MG, 2ns PB Vote; unanimous
June 4 motion PB, 2ns MG Vote; unanimous
June 21 motion DS, 2ns BO Vote; 3-0-2 AB (MG/PB)
III. New Business
a. Charter Relief for Spending - After a perusal of the memos presented; MG motion to suspend the rules, a 2nd by DS and a unanimous vote to vote on the newly obtained information . MC clarified the procedure for needed spending of
1/12th of the budget during the last month of the fiscal year. MG precipitated a discussion concerning the presented memos from the different departments, which did not present required information. Joyce Bradshaw suggested The Committee put together a format/template of required form/information that could be given to all departments and boards for their use next year. This would allow for reasons and budget formulas to be utilized in the presentations. Joyce was also able to explain that the speed of developing the memo did not always allow for newly presented bills and/or information to be included. A motion was made and passed to request the Town Accountant consult with the Finance Committee on ways to improve the information flow to the members reviewing these requests.
IT - MG motion for unfavorable action prior to the above discussion and then changed the motion to accept the request. The 2nd by BO and the vote unanimous.
Town Clerk -Motion by MG for approval by MG with 2nd by BO and vote unanimous. It was stated by Joyce Bradshaw that Lyne Savage would be transferring money to this for a Special Town Meeting that was not planned for in the budget.
Treasurer/Collection - Motion by MG to approve with 2nd by DS, vote unanimous for tax title account letters.
Fire Department - Motion by BO to approve with 2nd by DS, with vote unanimous to pay for the engine repair.
b. School Department - FY08 Policy After a discussion concerning previous procedures and the memos from the new Business administrator, it was decided to request Mr. Fortado to address The Committee concerning several under and over budget items that the previous administration had moved and not fully informed the necessary boards for their approval. This will be worked at coming meetings.
School Department Special Education: Members discussed the "prepaying" of FY08 expenses with FY07 surplus. The SC did not yet take a vote on how this additional monies in FY08 will be spent; the School Department is aware of the employee benefit issue.
C. Election of Finance Committee Officers
Motion by BO with 2nd by MG to elect Doug Swatski as Chair with vote 4-0-1 AB(MC)
Motion by MG with 2nd by BO to elect Mark Rogers as Vice Chair with vote 4-0-1AB(MC)
D. Summer Projects
The following is a list of items to discuss in the coming months: improving on the 1/12th relief requests, holding the School Department to the 1/12th rule, obtain consistent monthly financial reports, getting monthly headcount reports from the HR Director, allocating employee benefits to departments, final budgets with the override allocations and parliamentary procedures/rules.
IV.. NEXT MEETING - Wednesday 25 July
V. ADJOURNMENT; motion by BO, 2nd PB, vote unanimous at 8:06 pm
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